blank presentation is highlighted by default

Creating a Blank Presentation

When you create a new, blank presentationby choosing Blank Presentation in the New Presentation pane or by clicking the New icon on the Standard toolbarPowerPoint generates a new presentation and displays the Slide Layout task pane (see Figure 4 ).

Figure 4. Use the Slide Layout pane to specify which placeholders will go on a slide and where they will sit.

When you begin with a blank presentation, PowerPoint starts with a single title slide. Although it's a tedious way to work, you can build your presentation from this view, one slide at a time. Aim your mouse pointer at the layout that matches the kind of slide you want to add, click the arrow to the right of the slide layout icon, and choose Insert New Slide from the menu.

In a blank PowerPoint presentation, each new slide you create is completely free of any design elements whatsoever. You get a white background, with text formatted in the Arial font (44-point for slide titles and 32-point for body text) and generic round bullets.

It is hard to imagine a layout more dull than this default design. To replace it with one that contains coordinated colors, fonts, and graphics, click the Design icon on the Formatting toolbar (or choose Slide Design from the drop-down list at the top of the task pane). The Slide Design pane (see Figure 5 ) appears.

Figure 5. Switch to this larger preview to get a better picture of what each design template looks like.

When you click the icon for a design template, PowerPoint immediately applies the design to all slides in your presentation. The icons offer a thumbnail-sized preview of the design, but there's no substitute for experimentation. Feel free to apply different designs to the current presentation and then flip through the slides to see what each design looks like; if your presentation includes important content, create a copy first so that you don't have to worry about inadvertently messing up the existing design.

If you regularly prepare presentations for an organization or company that has certain standards for all presentationslogo in a specific location, identification of title slides, and so onyou might want to customize PowerPoint's "blank" presentation so that it reflects those standards. That way, whenever you begin a new presentation you'll have the basic requirements out of the way before you type your first bullet point.

To replace the PowerPoint default blank presentation with one of your own design, follow these steps:

With a Blank Presentation file in the correct location, all "blank" presentations whether created via the New Presentation task pane or using the New icon on the Standard toolbarwill be based on that file.

6.2 Designing a Presentation in Microsoft PowerPoint

Learning objectives.

By the end of this section, you will be able to:

• Create a new slideshow from a blank presentation
• Create a presentation from a theme or template
• Understand the functions of the Home tab
• Understand the functions of the Design tab
• Understand the functions of the View tab

At WorldCorp, Microsoft PowerPoint presentations are used company-wide for a variety of purposes, such as presenting quarterly sales data or providing training for new sales personnel. As part of the Microsoft 365 suite, PowerPoint has characteristics similar to those of other programs such as Microsoft Word and Microsoft Excel . PowerPoint is divided into various tabs, which appear across a ribbon that helps you organize your actions.

In general, creating a storyboard or outline of a presentation , as outlined in the previous section, is a great starting point, and this is the approach we will use to build My Life in a Snapshot . To get started, this section provides an overview of the PowerPoint program, with a review of several tabs within the ribbon that you will use to develop your first slideshow from scratch. As we start using the primary elements of PowerPoint, you will begin to develop an understanding of how the program works with examples to provide context.

The vast capabilities of PowerPoint enable WorldCorp employees to present complex ideas, facts, and figures in the form of easily digestible visuals. Allowing users to create visual representations of information on the blank canvas slides can allow viewers to interpret, engage with, and expound on what they’re seeing.

Let’s begin by using the blank canvas approach to crafting a presentation.

Getting Started

Open PowerPoint and choose a blank presentation (the first option). You should see a screen that looks like Figure 6.5 , with an arrow highlighting the desired choice. If you want to open an existing presentation, select Open from the left sidebar and search for the file. Another option is to start with a PowerPoint template —a predesigned set of slides that you can use as a starting point for creating a new PowerPoint presentation. Templates include a defined layout and color scheme, and they often include sample text and images that you can replace with your own content. Using template s is a way to save time and ensure consistency in the design of your presentation. Like many organizations, WorldCorp has a preset template that is often used for external communications, such as presentations for clients. However, for the My Life in a Snapshot presentation, you are not restricted to using the template, as this is an internal presentation and is more informal.

In this example, you will start with a blank presentation. After opening this blank document (by double-clicking on Blank Presentation ), you should save it to your computer or to the cloud using a file name that is identifiable to the content of the presentation. As seen in Figure 6.5 , select the Blank Presentation option on the Home screen indicated by the arrow.

In a blank presentation, the initial slide PowerPoint provides is blank except for two placeholders: one for the title and one for the subtitle. When you choose a blank presentation, none of the design elements are defined in advance. The Title Slide layout that is provided by PowerPoint can quickly be altered. Most presentations should have a title. Additionally, the program opens to the Home tab found within the ribbon, as seen in Figure 6.6 . Now, the blank canvas is ready for you to craft My Life in a Snapshot for your team at WorldCorp.

Creating a Presentation with Themes and Templates

Many companies tend to already have a theme developed for use with company presentations. A presentation’s theme refers to the overall design and layout of the slides, including elements such as color scheme, font choices, and graphic elements. Themes are useful because they give you an easy way to create a consistent presentation by using preset fonts and color schemes. If you had chosen a theme instead of a blank presentation, the initial slide would show the same elements, but with the design features of the theme applied. A theme can also include predesigned slide layouts, which can be used to create a cohesive and consistent look throughout the presentation.

Within the New tab, as seen in Figure 6.7 , selecting a theme allows the designer to set the tone and style of the presentation, which can help to engage the audience and convey the message more effectively. Themes can be either built-in or custom-made, depending on the software you are using. PowerPoint offers numerous themes that you can apply and search for in the search window.

Another option that users have is to select a template instead of just a theme. Unlike a theme, a template is a blueprint of a group of slides that can help meet the topic of a presentation. Templates can contain layouts, fonts, colors, and background styles much like a theme. Much like a résumé template in Word, for instance, a template in PowerPoint prompts the user, suggesting sections and topics to include. As an example, a classic conference presentation might have a specific cadence and style. Slides will be arranged to meet the needs of a conference with suggested slides and topics to include. Theme and template options are worth considering and searching for, especially if a theme matches the overall type of presentation you plan to create.

There are benefits to creating a PowerPoint presentation from a theme. First, this approach provides consistency . The program will offer multiple slides with various concepts, all using the same color pattern, style, and texture. A theme allows users to focus on the presentation message without distraction from differing designs, although it does not necessarily guarantee that they will understand the message. Additionally, starting with a theme ensures that all the slides in the presentation will have a professional aesthetic design and layout, making it look polished. Aesthetics is the study of how things look and how we perceive and respond to them. It can also refer to the overall look and feel of something—for example, the aesthetics of a website or a building.

PowerPoint themes often include a multitude of predesigned slide layouts, which can save time and effort in creating your presentation. You can click into the various text boxes or image boxes to provide the required content, copying the desired layouts that work best for you and deleting those that don’t.

Real-World Application

Marketing toolkits.

Most companies now offer their internal stakeholders Marketing Toolkits to use. Marketing Toolkits provide users with the logos, color schemes, outlines, photo depositories, and ideas on what the company is looking for when designing marketing materials. Digital presentation information is almost always included in the toolkit.

With advances in cell phone technology and social media’s growing presence in our lives, companies can now maximize their marketing reach by enlisting their entire workforce into marketing. By providing accessible content for creators and guidelines, any employee can now be a part of promoting their employer.

Not all employees will embrace a Marketing Toolkit. It is only as effective as leadership and the culture of the company allow. See if any companies you know have a Marketing Toolkit online. Does the company toolkit offer guidelines for PowerPoint presentations? Presentations to external stakeholders can be a valuable marketing opportunity.

The themes that PowerPoint provides can be customized to reinforce your company’s image and message by matching the company’s branding and style. The visual design and layout of themes can be chosen to convey the message or tone of the presentation in a more effective way, which can make it more engaging for the audience. These themes can also be easily modified to include different colors, fonts, and graphics, allowing you to personalize the presentation while still maintaining a consistent design.

Themes are helpful, but to learn PowerPoint more deeply, you will also need to learn how to create a presentation from scratch. Start by getting to know the Home tab . The tools found on the Home tab are used to create the general structure of the slideshow, as seen in Figure 6.8 . As an introduction to this group of tools, we will review five key commands, which are circled in the figure: New Slide , Layout tab , the tools in the Font command group, the tools in the Paragraph command group, and Design Ideas .

Using the outline laid out in Figure 6.9 , you can create a slideshow from a blank document to present to the team. From here, you can see how a well-planned presentation of ideas can be created in the form of a PowerPoint slideshow.

Following the outline in Figure 6.9 , the presentation requires five distinct groups of information arranged in numerical order with subtopics. In PowerPoint, you will want to add five slides, each of which will represent one of these groups. To do this, go to the New Slide command group and, with your mouse, select the green button on New Slide four times. (Reminder: PowerPoint provides the first slide by default.) Note that you can change the layout at any time after creating a slide. For this exercise, any layout will do to get started. The default layout provided is fine.

Once complete, there should be five slides listed in the thumbnail pane on the left side of the screen. ( Figure 6.10 shows the first two of five.) You can then use the thumbnail feature to click in and out of individual slides as we develop and edit content that meets the storyboard criteria.

Now that you have created five new slides, you can edit and format them. It’s a good idea to use the same steps to edit and format each. For example, you might create a step called “adding text,” ensuring that every slide that needs text will receive text. The first slide, which is similar to a cover page for the presentation, requires a standard title and subtitle, and these are provided by default.

The next command in the Home tab (see Figure 6.8 ) is Layout tab . When you open the drop-down menu in Layout, you will see that PowerPoint offers nine basic layout options, which are designed to provide variety, balance, and consistency to each presentation design. (One of the options is “blank.” This layout gives you a blank, white canvas to build from, enabling you to design an infinite number of layouts.) For your WorldCorp presentation example, use the default layout Title Slide for the first slide. A title slide is a slide layout that provides space for a title and a subtitle. (Note that you are not using a template here.)

To add your content, click into each text box provided (it says “Click to add title” and “Click to add subtitle”). Start by typing “My Life in a Snapshot” in the first text box. In the second text box, type your name, followed by your title at WorldCorp and your geographic location, as seen in Figure 6.11 .

Next, in the thumbnail panel, select each slide and change the layout for the rest of the slides. Depending on the content of your presentation, it can be helpful to have different layouts on different slides. This presentation will use three different layouts to accommodate different types of information. Follow along by selecting each slide from the thumbnails, then selecting the Home tab, followed by selecting the layout option from the ribbon. You can choose to have information on the slide presented in a different way by changing the slide layout. For example, you could have two groupings of text side by side, as is shown in Figure 6.12 , or have the content on the slide grouped all in one area. Make sure to change the layout setting so it accurately reflects the recommendations found in Figure 6.12 .

Font choice plays a big role in PowerPoint presentations. Each letter, number, or symbol on a slide can be adjusted to a specific design. Using these options allows you to make your text more visually appealing. The process for selecting or changing a font is similar to the way you change a font’s details in Word. In PowerPoint, however, you will often have much less text to manipulate than in a Word file, and the text is usually much larger so an audience can easily view the information from a distance.

When you change font characteristics, be sure to choose what will best meet the audience’s needs. There are a few easy rules of thumb to follow when you create text for a presentation to a large audience. One of them is what’s known as the seven-seven rule —that each slide should have no more than seven lines of text and each line of text should have no more than seven words. This will help prevent you from relying on punctuation or sentence structure to convey your message. When it’s necessary to communicate via paragraphs of text, Word may be a better tool to distribute those types of communication either as handouts along with the presentation or in lieu of the presentation altogether. But, remember, this is only a rule of thumb. It is acceptable to deviate by a few words or lines based on the message and content of the presentation. The point is to keep the slides clear and simple and not to distract from the presenters themselves. Best practices can be a great help in keeping the audience front and center in your mind and staying focused on the purpose of your presentation.

Fill in the required text as displayed in Figure 6.13 . As with changing the layouts, click on each thumbnail, select the required text box, change the font to meet your needs (including the type and color of the font), and adjust the font size as needed. Type the required information (this will be your chance to start explaining who you are to your team), and then make sure to review your work for any errors. Take your time. Word choice can be a challenging task. Make sure that every slide is accounted for. Then, you’re ready to move on to the next step of designing My Life in a Snapshot .

A variety of presentation styles are available, so be sure to take note of the things you like and dislike in the presentations you attend as you develop your own style preferences. Consider the contrast between the text and the background. How easy is it to read the text while listening to a presenter? Does the text work both compressed on a laptop screen (as in a Zoom call) and displayed on a 176-inch projector screen designed for a room full of people? You will notice that the font size and choice are large and easy to read in this project. Later, as you explore the many available options, you are likely to find that the text font needs to match the theme of the presentation.

Next, consider the text. Is this the appropriate content to display? As an example, in Figure 6.14 , you can compare the options for our closing slide choice. Is the use of a graphic image of a question mark the best option, or would a written question, as in the center image, be more effective? In some cases, a combination of pictures and text may work best. There is no perfect answer—PowerPoint gives you many options. But at some point, you will need to make decisions. No matter how creative the formatting of the text, a combination of content may be a better option when deciding what layout and kinds of content to use.

Both the font and the paragraph options have functionality only when a text box has been selected. As with the paragraph options, Office offers a helpful array of choices for line spacing, adding bullets, numbering, aligning text, and adding or removing columns. If the default bullet points or line spacing options provided in the text box layouts are incorrect or missing, this can be a place to add or change the required element. You can make changes within a text box either by selecting the entire text box or by selecting only the location you want to change.

Design Ideas/Designer

The latest option group Microsoft has built into the newest PowerPoint versions is the Design Ideas tab (also called the Designer tab in different versions of PowerPoint). (Refer again to Figure 6.8 .) This is an on/off button that provides advanced slide layouts and “smart” options when turned on. The Design Ideas feature increases the options available to you as the content creator of My Life in a Snapshot —or any presentation you may be called on to create.

Select the first slide in your presentation, which is typically the title slide , and type in the title of the presentation. As the title is added, you can see how quickly a few words can shape an entire slide. Turn on the Design Ideas option in the Home tab . You will notice several options to the right of the screen. These options are often unique to the words and layout you provide. In this step, select an option that fits your personality, and the transformation will occur. An example is provided in the comparison Figure 6.15 from an employee who started not too long ago in WorldCorp’s South Asian Marketing division. The image on the left was the general text the WorldCorp team member typed into the default Title Slide layout. The image on the right is the option they chose that best matched their personality, which was created and offered by the designer in PowerPoint. Keep in mind that the Design Ideas option is available for only one slide at a time.

Because the Design Ideas option was turned on, it reviewed the text within the text boxes and considered several complete design options that could apply. Starting with a very limited bit of information, the Design Ideas option could add multimedia content (3D models, pictures, background themes); alter the text alignment, color, size, and formatting; change the layout; and create an entire theme representing the keywords on the page. It could even add simple animations, such as a snowflake background with snowflakes gently falling. Having these action components is like having an entire production team on call to quickly merge your ideas with existing collaborative content to make exquisite slides.

Instead of using the Design Ideas feature, you may want to design your PowerPoint yourself. The wide range of design options in PowerPoint allows you to change the overall look and feel of your presentation, quickly and easily. By using the built-in template s, color schemes, and slide layouts, you can transform the roughed-out text that you added earlier to polished, professional-looking presentation slides without spending much time and effort on design. (You will learn more about this process in the chapter on Giving Presentations ). Rather than using the Design Ideas feature, which only formats a single slide at a time, the Design tab provides a collection of tools for altering color schemes and layout designs for all of the slides at once. For example, you could change your entire color palette with just a few clicks of the mouse, applying the design to all the slides according to their predefined layout. Additionally, the option to change the slide layout makes it easy to organize the information in a way that is easy for the audience to follow and understand.

In summary, the Design tab in PowerPoint will help to make the process of creating a presentation faster, easier, and more professional-looking, by allowing you to communicate your message in the best possible way for your audience. Building new content for presentations is like building anything else: To do a professional job, you need professional tools, and you need to know how to use them.

Now it’s time to select the design and variation recommended in Figure 6.16 . The first command group on the Design tab focuses on themes. Each theme is unique and modifiable. We have a particular theme we want you to use for the remainder of your slides. Hold down the Control key on your keyboard (Ctrl). With your mouse, select slides 2, 3, 4, and 5 from the thumbnails. Go to the top of the screen and choose the theme circled in Figure 6.16 . The theme will be applied to only the slides you selected. Your uniquely designed title slide will remain. Remember to save your work. You will quickly notice how themes and variations can elevate your design.

For more ideas, you can turn to the Design Ideas pane at the right of the slide area, as shown in Figure 6.16 . (Note that in this figure, the Design Ideas option is called Designer.) For even more ideas, click on See More Design Ideas at the bottom of the pane. This can be accomplished by selecting a particular slide. On the ribbon on the Design tab, the Designer/Design Ideas option will illuminate on the far-right side. Click on the icon and then scroll down, and you can click again on See More Design Ideas. If you have Microsoft 365, your app will be updated as designers add new themes.

The next command group on the Design tab is titled Variants. Variants are essentially modifications you can make within a single theme. These provide a way to add a different overall look. This group initially displays four different color schemes to use with your theme. It lets you change the color combinations, font, or background, or add special effects. For every theme you choose, you can alter the color scheme and font combination (title and regular text). Make sure in your slideshow for My Life in a Snapshot that you have selected both the theme and the corresponding variation of the theme.

Figure 6.17 displays other variant settings that you can customize, including fonts, effects, and background styles. These options can be accessed in the Design tab, within the Variants ribbon, using the down arrow option. Colors, Fonts, Effects, and Background Styles all become options with a multitude of choices.

Selecting the arrow to the right for Colors extends a drop-down list that displays many preset color scheme possibilities, plus a Customize Colors option that allows you to change all of the colors in a scheme. The Font variant lets you pick different fonts for title text and body text. The Effects variant, or Artistic Effects, applies a graphic effect or filter to your slides, such as making them look like a sketch or a painting. Effects can be applied to a single slide or to all slides within the presentation.

The last command group on the Design tab is Customize , which gives options to change the slide size and format the background appearance. You won’t need to use this option for your first presentation, but it is a helpful tool to learn for your future presentations. The slide size command offers two principal choices of aspect ratio , which is the relationship of the slide’s width to its height: standard (compatible with older screen sizes), with an aspect ratio of 4:3, and widescreen (for today’s HD environment), with an aspect ratio of 16:9 ( Figure 6.18 ).

Also found in the Customize group of commands is the Format Background command. Click on it and you will see the menu as shown in Figure 6.19 . This command lets you change the background of a slide by changing the fill to a solid color, gradient fill, pattern fill, and so on. Select fill and then hover over each of the circles to see the available color and background options.

Format Background contains all the options for changing the background: Solid fill, Gradient fill, Picture or texture fill, and Pattern fill. Each option has its own set of elements to adjust. Solid fill is just that—choose a solid color for your background. Gradient fill lets you choose the way the color is spread across the slide, the intensity or transparency of the color, and the shape the background effect follows as it moves across the slide. Finally, you can fill the background with a pattern or a photo.

There are many ways to customize a theme to meet your specific needs. Different color combinations, fonts, effects, and background styles are all elements you can use to customize your presentation. Even small changes may be transformative.

The next tab to review is the View tab. To have a basic understanding of PowerPoint , you will need to know the general purpose of several view options. Within the View ribbon, there are seven command groups. The first three are circled in Figure 6.20 , starting with Presentation Views .

When creating slides, you will typically work with the Normal View , the default view that PowerPoint opens within a new presentation ( Figure 6.21 ). The large window shows the current slide, and the other slides are shown as thumbnails down the left side of the window. The large window gives you plenty of room to focus on developing content and layout for each slide while you can also jump in and out of each slide through the thumbnails.

Outline View shows a list of the slides on the left, highlighting the text rather than the actual slides as pictures. In Outline View, you can scroll through the text of each slide rather than having to jump in and out of individual slides. This can be a great aid when reviewing or organizing text, as seen in Figure 6.22 . (You may have noticed that we changed our title slide to match the theme of the rest of the slides. Now the presentation has a more consistent design.)

Slide Sorter is an option that lays out slides in order, allowing you to move them around with a drag-and-drop of the mouse. This view is useful when you want to add or delete a slide or change their order.

For example, suppose a team member creates a photo album to introduce themselves, with each slide consisting of a single photo. If they select thirty photos, creating an album with thirty slides, Slide Sorter View can help them edit the album by adding or deleting a photo and by arranging the photos in the desired order. In My Life in a Snapshot, with only five slides to edit, this view would be overkill. But with a larger presentation with many more slides, a Slide Sorter View can be a helpful option.

Notes view (or Notes Page ) displays a single slide with the notes below the text or image. These notes are typically designed for the speaker. They may be reminders, citations, or any various notes that the presenter wants to have at their fingertips. This can be handy when a user wants to add or edit a large amount of text. If, for example, they have a lot of text on a slide but are not sure yet which words might be best to highlight for the audience, this area of notes can provide a collection place for content.

The Reading View displays slides one at a time, as they would appear in a slideshow. Utilizing the View option allows you to take any one of the five slides and adjust the size of text boxes and change alignments—all while seeing most of the screen.

The Master Views option group may be a bit advanced for this introductory review, but we will provide a brief example. Within this group, the Slide Master is simply a template of the slide, breaking apart the individual components of the slide layout. This is a time-saving method for creating professional and consistent presentations. You can start with one of the PowerPoint themes or a blank slide, add or change the colors, add borders, change the font, and change or create a layout of your own. You can insert text boxes and object placeholders. When you do this on a master slide, you create a template that unifies the slides in a slideshow. When you have completed a slide that you want to keep as a master slide, select File, Save As, choose a location, and, in file type, choose PowerPoint Template. This is now a Master Slide template that you can use repeatedly.

Handouts Master and Notes Master are specialized viewing modes for specific tasks. The Handouts Master options allow developers to create a template for the PowerPoint printed handout for audience members. Slides can be arranged; titles, dates, and notes can be laid out. Within the Notes Master option group, the view of the slides and printable notes can be arranged as you desire.

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PowerPoint 2003  - Creating a Blank Presentation

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PowerPoint 2003: Creating a Blank Presentation

Lesson 2: creating a blank presentation.

/en/powerpoint2003/the-powerpoint-window/content/

Introduction

By the end of this lesson, you should be able to:.

• Choose and apply a slide layout
• Add text to a placeholder
• Save and close a presentation
• Exit PowerPoint

Creating a blank presentation

PowerPoint offers three ways to create a presentation: Blank presentation , From Design Template , or From AutoContent Wizard .

The Blank presentation option is one of the more commonly used methods. It offers several blank slides, with layouts for text and graphics.

To create a blank presentation:

• Open PowerPoint.
• A slide featuring a place for a title and subtitle appears by default. You can start your presentation with this slide or choose a different slide layout.
• The New Presentation Pane appears on the right side of the screen.
• Under New , click Blank Presentation .
• A list appears.

Choosing a slide layout

As you work on your presentation, think about the type of layout you want. Do you want a slide with text and lots of clip art, or one with text and a chart? PowerPoint offers several layout options.

To choose a slide layout:

• Move your arrow pointer over the layouts, or use the scroll bar in the Slide Layout pane .
• A gray bar appears to the right of each layout.
• When you find a layout you like, click the down-pointing arrow and choose Apply to Selected Slide.

Placeholders

Once you choose a layout for your slides, you can begin adding text, graphics, and other elements. This is done with placeholders —special places within a slide where you can add content.

To add text to a placeholder:

• Click on the placeholder.
• Start typing.

You'll learn about inserting clip art and other graphics into placeholders later in this course.

Saving a presentation

You can save, close, and exit presentations in PowerPoint just as you would with other Microsoft applications.

To save a presentation:

• Choose the location where you want to save your presentation. (My Documents is a good place).
• Type a name in the File Name box, or keep the one PowerPoint has provided.

Closing a presentation and exiting PowerPoint

Once you've finishing working on your presentation, you can quickly close it.

To close a presentation:

• Click the X in the PowerPoint presentation window (Ctrl+W).
• The PowerPoint application remains open, and you can start a new presentation. (See next page for details).

To exit PowerPoint:

• Click the X in the top-right corner.

Creating a new presentation using the traditional method

After you have closed one presentation, you can easily start a new one while PowerPoint is still open by using the traditional new file creation method.

To start a new presentation:

• In the New Presentation pane , under New , choose Blank Presentation .
• Choose the design layout you want.

In this series of challenges, you will prepare a presentation about where you learn . This presentation can contain facts about the city or town where you learn and the place you use GCFLearnFree.org (home, library, learning center, Internet cafe, etc.).

• Start PowerPoint.
• Choose a slide layout with a title and subtitle placeholder .
• Type Where I Learn in the title placeholder.
• Save the document as Where I Learn .
• Exit PowerPoint.

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How-To Geek

How to set a custom template as the default in powerpoint.

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Microsoft PowerPoint allows users to set a custom template as the default theme when creating a new presentation. This provides a way for users to immediately start building a slideshow using a template specially designed for them.

Creating a custom template in PowerPoint is quite easy. To get started, go ahead and open a blank PowerPoint presentation. You can do so by opening PowerPoint, selecting “New” in the left pane, and then selecting “Blank Presentation” from the template library.

Now, with your blank presentation ready, go ahead and select the slide orientation and size, which you can do by choosing the “Slide Size” option in the “Customize” group of the “Design” tab.

Once you’re finished with that, it’s time to open PowerPoint’s Slide Master, which is where the rest of the customization will take place. To access the slide master, click on the “View” tab and select “Slide Master” in the “Master Views” group.

The Slide Master will appear in the left pane. Here, you can customize the fonts, headings, colors, text and image box placement, and more.

Related: How to Create a Custom Template in PowerPoint

Once you’re happy with your setup, save your template and exit out of PowerPoint. After that, it’s time to set it as the default template that PowerPoint opens with.

To set your custom theme as the default, open PowerPoint, select “New” in the left pane, and then click the “Custom” tab.

Next, select the “Custom Office Templates” option.

Your custom templates will appear. Select the one you want to make the default template.

A new window will appear, giving you a preview of the template and some basic information (if you input any). Click the  “Create" button.

Next, head over to the “Design” tab and select the “More” arrow in the “Themes” group.

A list of themes will appear. Right-click your custom theme and then select “Set as Default Theme” from the drop-down menu.

Now, the next time you open PowerPoint, it will automatically begin with this theme.

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Change default slide layout in Powerpoint

How can I change the default layout for a new slide in Powerpoint?

When I go to View -> Slide Master , I can edit and add new layouts (sometimes I can also delete a layout, but not always, which is odd), but I don't see an option to make a particular layout the default one.

The version I am using is Microsoft Office Professional Plus 2010

• microsoft-office
• microsoft-powerpoint

4 Answers 4

I've found a solution that works for me on PowerPoint 2013:

• Go to Slide Master View . You should see a master layout and several dependent layouts (indented).
• Find the slide layout that you want to use as default layout for new slides.
• Move it so that it is the third item overall counting the master layout (i.e. the second indented layout underneath the master layout)
• Close Slide Master View .
• Try to add a new slide. It should be in the layout you need.

Please let me know if this works for you.

• 20 This works but it is super unintuitive. Why the heck would they make it the third item? –  Andrew Mao Commented Dec 9, 2013 at 18:12
• 8 This works because the first is the current theme (the base for all slides), the second (which is the first in the theme) is the "Title" slide, (you can test this by deleting all slides and adding a new slide and the second in the list is the default for the first slide). This makes the third (The second in the theme) the first non-title slide. –  James Commented Jun 29, 2015 at 14:47
• 5 Power point for the win in regards to usability here –  mist Commented May 16, 2016 at 17:38
• 4 Unintuitive and illogical but also works on PowerPoint 2016 on the Mac. –  pvillela Commented Aug 19, 2016 at 10:41
• 2 @AndrewMao if you have to ask that, then I guess you don't use Microsoft products. You may have heard the phrase, the customer is always right, or make the customer happy. This is true for most companies, but apparently not a good strategy if you have a monopoly ( or apparent monopoly), in this case you should treat them as badly as possible. I can not remember where I read this, but it seems to be what works. –  ctrl-alt-delor Commented May 23, 2017 at 17:19

PowerPoint has Slide Masters and Layouts.

The "default" Layout (i.e., what you get when you add a New Slide [Ctrl+M]) is set by what was taken as the layout last time. Thus to change:

• Add a New Slide
• Right click on the slide (in the slide outline [to the left]), select Layout>
• Click on the Layout you want as default

When you add a new slide (Ctrl+M), it should will be in this format.

Save the layout you want as a PP template. When you open PP you should see the template under the recent tab. Click on the pin icon to pin the template so that it will always be available as a pinned template. Click on it and it will open to your desired layout.

I could have sworn there was an easy way to do this in Powerpoint, but I don't use it anymore and Googling the issue seems to indicate that there isn't a proper in-program way to do it. This Powerpoint add-in ought to be the solution.

Note: I didn't actually test that, I run LibreOffice now. But it does appear to have a good rep on teh interwebz.

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Apply a theme to add color and style to your presentation

PowerPoint provides a variety of design themes—including coordinated color schemes, backgrounds, font styles, and placement of placeholders. Using pre-designed themes makes it easy for you to quickly change the overall look of your presentation.

By default, PowerPoint applies the plain Office theme to new, blank presentations. However, you can easily change the look and feel of your presentation by applying a different theme.

1. The plain Office theme is applied when you choose Blank Presentation

2. In the Themes gallery, you can change to another theme

3. The selected theme is now applied to your presentation

Apply a theme to your presentation

Open your presentation.

On the Design tab, you'll find design themes in the Themes group.

To preview how the current slide would look with a particular theme applied, rest your pointer over the thumbnail image of that theme.

To select and apply a theme, click the thumbnail image of that theme.

Unless you specify otherwise, PowerPoint applies the theme you select to the entire presentation.

To apply a theme to only one or a few slides, select the slide or slides, right-click the theme you want, and select Apply to Selected Slides .

More information about themes

Create your own theme in PowerPoint

Apply multiple themes to a presentation

Format the background color of slides

Add a background picture (or watermark) to slides

Understand the difference between PowerPoint templates and themes

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Choose the right view for the task in PowerPoint

You can view your PowerPoint file in a variety of ways, depending on the task at hand. Some views are helpful when you're creating your presentation, and some are most helpful for delivering your presentation.

You can find the different PowerPoint view options on the View tab, as shown below.

You can also find the most frequently used views on the task bar at the bottom right of the slide window, as shown below.

Note:  To change the default view in PowerPoint, see Change the default view .

Views for creating your presentation

Normal view

Normal view is the editing mode where you’ll work most frequently to create your slides. Below, Normal view displays slide thumbnails on the left, a large window showing the current slide, and a section below the current slide where you can type your speaker notes for that slide.

Slide Sorter view

Slide Sorter view (below) displays all the slides in your presentation in horizontally sequenced, thumbnails. Slide show view is helpful if you need to reorganize your slides—you can just click and drag your slides to a new location or add sections to organize your slides into meaningful groups.

For more information about sections, see Organize your PowerPoint slides into sections .

Notes Page view

The Notes pane is located beneath the slide window. You can print your notes or include the notes in a presentation that you send to the audience, or just use them as cues for yourself while you're presenting.

For more information about notes, see Add speaker notes to your slides .

Outline view

You can get to Outline view from the View tab on the ribbon. (In PowerPoint 2013 and later, you can no longer get to Outline view from Normal view. You have to get to it from the View tab.)

Use Outline view to create an outline or story board for your presentation. It displays only the text on your slides, not pictures or other graphical items.

Master views

To get to a master view, on the View tab, in the Master Views group, choose the master view that you want.

Master views include Slide , Handout , and Notes . The key benefit to working in a master view is that you can make universal style changes to every slide, notes page, or handout associated with your presentation.

For more information about working with masters, see:

What is a slide master?

Use multiple slide masters in one presentation

Change, delete, or hide headers and footers on slides, notes, and handouts

Views for delivering and viewing a presentation

Slide show view.

Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly the way your presentation will look on a big screen when your audience sees it.

Presenter view

Use Presenter view to view your notes while delivering your presentation. In Presenter view, your audience cannot see your notes.

For more information about using Presenter view, see View your speaker notes as you deliver your slide show .

Reading view

Most people reviewing a PowerPoint presentation without a presenter will want to use Reading view. It displays the presentation in a full screen like Slide Show view, and it includes a few simple controls to make it easy to flip through the slides.

The views in PowerPoint that you can use to edit, print, and deliver your presentation are as follows:

Master views: Slide, Handout, and Notes

You can switch between PowerPoint views in two places:

Use the View menu to switch between any of the views

Access the three main views (Normal, Slide Sorter, or Slide Show) on the bottom bar of the PowerPoint window

Views for creating or editing your presentation

Several views in PowerPoint can help you create a professional presentation.

Normal view      Normal view is the main editing view, where you write and design your presentations. Normal view has three working areas:

Thumbnail pane

Slides pane

Slide Sorter view      Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you create your presentation, and then also as you prepare your presentation for printing. You can add sections in Slide Sorter view as well, and sort slides into different categories or sections.

Notes Page view      The Notes pane is located under the Slide pane. You can type notes that apply to the current slide. Later, you can print your notes and refer to them when you give your presentation. You can also print notes to give to your audience or include the notes in a presentation that you send to the audience or post on a Web page.

Outline view     (Introduced in PowerPoint 2016 for Mac) Outline view displays your presentation as an outline made up of the titles and main text from each slide. Each title appears on the left side of the pane that contains the Outline view, along with a slide icon and slide number. Working in Outline view is particularly handy if you want to make global edits, get an overview of your presentation, change the sequence of bullets or slides, or apply formatting changes.

Master views      The master views include Slide, Handout, and Notes view. They are the main slides that store information about the presentation, including background, theme colors, theme fonts, theme effects, placeholder sizes, and positions. The key benefit to working in a master view is that on the slide master, notes master, or handout master, you can make universal style changes to every slide, notes page, or handout associated with your presentation. For more information about working with masters, see Modify a slide master .

Views for delivering your presentation

Slide Show view      Use Slide Show view to deliver your presentation to your audience. In this view, your slides occupy the full computer screen.

Presenter view      Presenter view helps you manage your slides while you present by tracking how much time has elapsed, which slide is next, and displaying notes that only you can see (while also allowing you to take meeting notes as you present).

Views for preparing and printing your presentation

To help you save paper and ink, you'll want to prepare your print job before you print. PowerPoint provides views and settings to help you specify what you want to print (slides, handouts, or notes pages) and how you want those jobs to print (in color, grayscale, black and white, with frames, and more).

Slide Sorter view      Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you prepare to print your slides.

Print Preview      Print Preview lets you specify settings for what you want to print—handouts, notes pages, and outline, or slides.

Organize your slides into sections

Print your slides and handouts

Start the presentation and see your notes in Presenter view

In PowerPoint for the web, when your file is stored on OneDrive, the default view is Reading view. When your file is stored on OneDrive for work or school or SharePoint in Microsoft 365, the default view is Editing view.

View for creating your presentation

Editing view.

You can get to Editing View from the View tab or from the task bar at the bottom of the slide window.

Editing View is the editing mode where you’ll work most frequently to create your slides. Below, Editing View displays slide thumbnails on the left, a large window showing the current slide, and a Notes pane below the current slide where you can type speaker notes for that slide.

The slide sorter lets you see your slides on the screen in a grid that makes it easy to reorganize them, or organize them into sections, just by dragging and dropping them where you want them.

To add a section right click the first slide of your new section and select Add Section . See  Organize your PowerPoint slides into sections for more information.

Views for delivering or viewing a presentation

Use Slide Show view to deliver your presentation to your audience. Slide Show view occupies the full computer screen, exactly the way your presentation looks on a big screen when your audience sees it.

Note:  Reading View isn't available for PowerPoint for the web files stored in OneDrive for work or school/SharePoint in Microsoft 365.

Most people reviewing a PowerPoint presentation without a presenter will want to use Reading view. It displays the presentation in a full screen like Slide Show view, and it includes a few simple controls to make it easy to flip through the slides. You can also view speaker notes in Reading View.

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• Getting Started
• Best Practices

PowerPoint Slide Layouts Explained

April 18, 2022

This video will explain the nine common slide layouts available in PowerPoint. In this YouTube channel, I highlight ways to improve your presentation skills and slide design by covering both basic and advanced presentation strategies such as highlighting animation techniques PowerPoint and Apple Keynote and doing reviews of software, books, and trends.

What are Slide Layouts?

Slide layouts are preset content layouts for displaying different types of content like text or images in different ways. Slide layouts are placeholders for text, pictures, charts, icons, SmartArt, tables, or video. When you click the small down arrow next to the new slide button, there are several slide layouts available.

Explain of Each Layout Type

• 1 The Title Slide is the default slide layout when you start creating a slide deck. The larger text is for the main title and smaller text if for a subtitle.
• 2 The Title and Content slide layout is the second most common layout used in traditional slide decks. The smaller placeholder at the top is a title and underneath it the placeholder allows you to insert different types of content like text, pictures, charts, icons, SmartArt, tables, or video.
• 3 The Section Header layout is often used to indicate a change in content or focus. It looks similar to the Title slide layout, but the default dimensions of the placeholder are wider.
• 4 The Two Content layout is like the Title and Content slide. It allows for two pieces of content to reside next to each other. The content in both placeholders can be similar like a bulleted list or different like a list and picture.
• 5 The Comparison layout is the same as the Two Content layout with the addition of two placeholders for subtitles or labels.
• 6 The Title Only layout has just a title placeholder at the top of the slide. This is good is you prefer to use background images as your content.
• 7 The Blank layout is what the name implies. There are no placeholders for content on the slide. Use this option if you have content different from the options available in the other layouts.
• 8 The Content with Caption provides a slightly different layout for displaying text and other content like a table or video.
• 9 The Picture with Caption layout is the same layout as Content with Caption except the placeholder is only for an image. If hope you got value from this video.

And as always, I am curious to hear about your experiences.  What slide layouts do you use most commonly when you are creating a PowerPoint slide deck? Let me know in the comments.

About the Author

Jennifer Sharkey is known as the Virtual Presentation Specialist. Being passionate about seeing people shine and be heard, she leans into her 20+ years of public speaking experience and uses what she has learned from presenting, both in-person and virtually, to small groups all the way up to 5000 people. Jennifer draws from her experience as an associate professor, academic librarian, and coach to help holistic coaches master virtual presentations to grow their business. Her unique immersive program provides practical strategies and methods to build confidence, engage audiences, and generate authenticity and authority.

Privacy Overview

Module 15: Creating and Using Presentation Aids

Google slides basics, learning objectives.

Explain the basic steps of creating a presentation with Google Slides.

Googles Slides is free to use, but to do so requires a Google account. If you don’t already have a Google account (i.e., a gmail address, Google Drive or Google Calendar), you will need to create one in order to use Google Slides. To establish a Google account, search for “Google account” or go directly to the Google Account sign up page.

New Presentations

To start a new presentation, search for “Google slides” or go to https://www.google.com/slides/about/ .

See Figure 2 for a visual of the application’s opening view. You can start a new blank presentation or choose from a number of existing, editable presentations or templates. If you recently viewed a shared presentation or created a presentation, you would see it listed under Recent Presentations.

To start a new presentation, click on the plus (+) sign in the Blank Presentation box.

Within Google Slides, as in all Google applications, your work is saved automatically. Until you name your presentation, it will save as Untitled presentation.

To title your presentation, click in the [Untitled Presentation] box and type your desired title. By default, Google slides will insert the text from the title box as the title; you can accept that or delete and enter an alternate title (see Figure 3).

Practice Question

Organizing slides.

There are multiple options for adding slides:

• Select “+” (New slide) from the second menu line. To select a specific slide layout, use the dropdown menu to the right of the slide to add a slide that best matches the content for that slide
• Use the New slide shortcut: Ctrl+M
• From the Insert dropdown, select New slide (Ctrl+M) Select Insert > new slide
• Select Slide > Duplicate slide, which will copy the slide that’s currently highlighted in the thumbnail section in the left column of the screen
• Right click in a slide in the thumbnail sidebar and select New slide or Duplicate slide

To delete a slide, right click on the thumbnail image and press delete OR delete from the Slide dropdown: Slide > Delete slide. If you delete a slide in error, don’t panic! Click on the Undo arrow or use the Ctrl+Z shortcut.

To move a slide, click on the slide in the sidebar—this will highlight the thumbnail—and drag it to where you want it to appear. A second sorting option is to shift from the default (“Filmstrip”) view to Grid view—View > Grid view—and use a select, drag and drop method. You can toggle between the default and Grid view by selecting the icons at the bottom of the thumbnail window.

As with most actions in Google slides, there are multiple ways to add a text box:

• Select the Text box icon from the main menu (see Figure 1).
• Select Insert > Text Box.

Using either method, your cursor will become a crosshair; position your cursor where you want the text box to start and click to anchor. Drag the cursor the approximate width and length of your anticipated text entry and release the cursor. If you want to change the location of the text box, click within the text box to highlight it and use the arrow keys on your keyboard to reposition. To change the box dimensions, click within the text box (if it’s not already highlighted) and hover over one of the anchor points (tiny boxes). A directional arrow will appear; click to stretch or reduce the size; release when complete.

To delete a text box, select to highlight and press delete. If you change your mind, click on the Undo (Ctrl+Z) arrow.

Themes are one of the formatting options within Google Slides. To view theme options, click on Slide > Change theme. A column will appear on the right of the screen, showing various color, layout and font options. To see how a particular combination would work with your content, click on your chosen theme. You can continue test-driving themes; clicking on a new theme will replace the prior choice. There’s no risk of losing your original formatting; Undo (or Ctrl+Z) will return you to your original theme. You can also import a theme from outside Google Slides. Click on the Import theme button at the bottom of the themes column. Sites such as Slides Carnival allow you to copy slide formats directly into Google Slides.

Images and Clip Art

Using art and images adds impact and provides welcome relief to the challenge of processing information-intensive slides. To insert an image, select Insert > image or the image icon, to the right of the Text box icon. As shown in Figure 1, there are multiple options for accessing images; you can also access these options using the drop-down menu to the right of the Image icon. You can upload images from your computer, use the camera on your device to take a photo, link to an image using a URL, or Search Google Images. Selecting Search the Web will link you to Google Images, where you can use a keyword or keywords to search for images, including quote images based on your keyword(s).

When your results appear, you’ll see a small magnifying lens in the bottom right corner of the images. Clicking on the magnifying lens allows you to preview the image prior to selection/inserting. To exit preview (if you don’t want to choose this image), press the left (return) arrow to return to the search options.

To select an image, click on it and click on the INSERT button at the bottom of the window. The image will be inserted into your current (highlighted in the thumbnail) slide. If you change your mind, press the escape key (ESC), Undo, or Ctrl+Z to reverse the Insert operation.

To incorporate clip art, select Insert > Image to open the Google Image browser. In the Search area “Search for Google Images,” enter your keyword or desired image and clip art as your search terms. For example, “brain clip art” or “brain + clip art.” For more professional images, include “stock” – stock image or stock photo – in your search. For example, “brain stock image.”

Images shown are generally in the public domain or labeled for commercial use with modification, but as the disclaimer on the Google Image window notes, you are responsible for ensuring that your intended use is in accordance with the image creator’s license.

Adding video to your Google slides adds yet another level of visual interest and engagement. To incorporate video:

• Select Insert > Video from the main menu. A window will appear where you can search for a YouTube video, or you can select URL at the top of the window, and paste a URL for a specific YouTube video.
• Click on a video to select it and press the Select button to embed it in your current slide. Your video is now embedded in your slide.

Arranging Objects

When you’re creating a slide with multiple elements—for example, layering text, imagery, lines, shapes or other objects—you may find a need to arrange the elements or objects.

To manage objects on a slide:

• Click Arrange from the main menu.
• Order: Put the object behind or in front of text, other objects, or images.
• Align horizontally or Align vertically: When you select multiple objects, you can align the edges of the objects.
• Center on page: Center objects vertically or horizontally on a slide.
• Rotate: Change the orientation of an object, by flipping or rotating it.
• Distribute: When you select three or more objects, you can evenly distribute the space between them.
• Group: Lock multiple objects together to make them easier to move around and format.

The Google Slides grid line feature, enabled by default, also provides a visual to help with alignment. When you click and drag an object, you will see colored lines appear that will help you align the object with other objects on the page. This setting (View > Snap to > Guides) is selected by default.

PRactice Question

You can view the transcript for “Google Slides: Getting Started” here (opens in new window) .

Click to visit Google’s Teacher Center, with detailed, walk-through videos on using Google Slides.

• Google Slides. Authored by : Nina Burokas. Provided by : Lumen Learning. Located at : https://courses.lumenlearning.com/wm-businesscommunicationmgrs/chapter/creating-and-organizing-presentations/ . Project : Business Communication Skills for Managers. License : CC BY: Attribution
• Google Slides: Getting Started. Authored by : GCFLearnFree.org. Located at : https://youtu.be/1ENtPjEp_5c . License : Other . License Terms : Standard YouTube License