zoom in teams presentation

Present from PowerPoint Live in Microsoft Teams

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:  

Tip:  Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Magnifying and panning

As you present, you can zoom in and out and pan around your slides to call attention to specific points and keep your presentation dynamic.

To zoom in or out on a slide, do any one of the following: 

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press  Esc to reset your screen. 

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Note:  If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the  Private view  toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the b est option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable. 

When done zooming and panning, press  Esc to reset your screen.   

Important: 

PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

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Home » Microsoft 365 » How to zoom in\out within Teams

How to zoom in\out within Teams

• November 15, 2019
• Adoption , Microsoft Teams

Have you tried the Teams Zoom feature? It can make your life easier.  This works in the Desktop and Browser editions. Not on mobile app. Try zooming in and out and choose what suits you best.

Teams Zoom keyboard shortcut

Use Ctrl + to Zoom in and Ctrl – to Zoom out.

Why use Teams Zoom

Zooming In makes it easier to read and notice details. Find what level is comfortable for your eyes and the type of work you do. It will help you reduce eyestrain and work more effectively.  Sometimes, Zooming out also helps to get the overall picture.

I use Teams Zoom for demos

I am conducting lots of sessions for customers almost on a daily basis. Teams is one of the products I cover. When I am showing Teams to audiences who have not seen it before, showing it in Zoom mode is very effective.The audience can appreciate various parts of the user interface and learn how to use it fairly quickly.

Teams Zoom using mouse

Press the CTRL key on keyboard and use the mouse Wheel.

Teams Zoom using menu

Go to the top right corner where you see your user icon. Click on it to open the dropdown. Use the + and – keys to Zoom In or Out. The last button is to reset it to 100%.

Zoom levels

Minimum is 60% and Maximum is 200%. You can cycle through following steps – 60, 70, 85, 100, 120, 145, 170, 200.

What is unique about Teams Zoom

There are two types of Zoom. Screen Zoom and Document Zoom. All Office tools (and many other apps) support document zoom.

Zooming makes the DOCUMENT grow bigger (or smaller). The menus (ribbon / UI) does not increase in size.

Teams is unique in the sense that the entire application behaves like a document. Therefore, when you use Teams Zoom the UI as well as the content becomes bigger.

For all other products, in order to Zoom in to the UI, you have to use Windows + and Windows – (Magnifier).

Teams efficient usage video

Related Video – Teams Video – live session recording – 6669 min

Other places where zoom in is useful

• Zoom Knowledge Pack for High Impact Demos and Presentations
• How to use PowerPoint Zoom to show details
• PowerPoint Editing Magic: zoom in + zoom out view
• Windows Magnifier (Zoom) and Surface Pro
• Collaboration , shortcuts , Teams , UI

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How to zoom in microsoft teams.

Microsoft Teams is an amazing collaboration tool ! It offers a variety of features to optimize virtual communication and team work. With its easy interface and powerful capabilities, it’s become popular amongst professionals and organizations all over the world.

• Seamless Collaboration: Microsoft Teams provides a place where people can come together to exchange ideas, work on projects, and collaborate in real-time. File sharing, document editing, and instant messaging are easy with it, making it easy to stay in contact with teammates no matter their location.
• Video Conferencing Easily: Microsoft Teams has excellent video conferencing capabilities. Users can have high-quality video meetings with single people or even large groups, enabling effective communication and eliminating the need for physical gatherings.
• Organization and Productivity: Microsoft Teams provides many tools to keep things organized and enhance productivity. Shared calendars, task management systems, and integration with other Microsoft apps like Outlook, help teams stay on top of their work and meet deadlines efficiently.
• Third-Party Integrations: Microsoft Teams goes beyond its own features by allowing integration with third-party apps and services. This broadens its functionality by adding tools that are already familiar to users, improving productivity and simplifying workflows.

Plus, Microsoft Teams keeps getting better! It continually adds new updates and functionalities to meet user needs.

Fun Fact: According to a Statista report, as of April 2020, Microsoft Teams had a whopping 75 million daily active users worldwide.

Explaining the need for zooming in Microsoft Teams

Zooming in Microsoft Teams increases visibility and creates an immersive experience. Enlarging shared screens or documents helps individuals analyze data, examine visuals, and provide feedback. It is especially helpful for remote teams and people with visual impairments. Allowing everyone to access information makes everyone feel valued.

To get the most out of zooming, users should learn all the functions and shortcuts. Using keyboard shortcuts like “Ctrl” + “+”” or the zoom controls in the toolbar is key.

Embrace zooming today and maximize productivity!

Step-by-step guide on how to zoom in Microsoft Teams

Effortlessly zoom into your Microsoft Teams interface with just 6 easy steps !

• Open the app
• Click on your profile pic
• Access the ‘Accessibility’ section
• Adjust the zoom level
• Confirm the changes

Voila! Your visuals will be crystal clear and you’ll enjoy an immersive experience. Don’t miss out on this simple yet effective way to improve your virtual communication. Start zooming today!

Tips and tricks for utilizing the zoom feature effectively in Microsoft Teams

Maximise your digital collaboration with Microsoft Teams’ Zoom feature ! Here are a few ideas to supercharge your experience:

• Adjust the zoom level. Move the slider or use keyboard shortcuts to get a better view during meetings and presentations.
• Pin important participants. Focusing on specific people’s videos ensures visual cues aren’t overlooked.
• Use full-screen mode thoughtfully. Full-screen mode can be useful, but don’t let it obscure essential information.
• Try breakout rooms. These enable smaller group discussions in a larger meeting for more impactful engagement.
• Share screens selectively. Share only specific apps or files to keep communication efficient and avoid distractions.
• Enable live captions. This makes virtual meetings more accessible by providing real-time text transcriptions.

Plus, explore the app’s gallery view for multiple video feeds at once . This encourages connection and involvement.

Say goodbye to FOMO – unlock Zoom’s potential now!

Common issues and troubleshooting for zooming in Microsoft Teams

Having trouble zooming in Microsoft Teams? Here are a few tips for dealing with common issues:

• First, make sure your software is up-to-date. Updating your Microsoft Teams app can often fix any glitches.
• Second, verify that the zoom option is enabled on your device. Turning this feature on makes zooming smoother.
• Third, if your images are blurry or pixelated when zoomed in, try changing your video settings. Lessening the resolution can improve the quality.
• Lastly, if your zoom level gets stuck or doesn’t respond quickly, restarting the app or rebooting your device may help.

Did you know? A 2020 Forbes study revealed that Microsoft Teams saw a 70%+ jump in daily active users during the pandemic . Clearly, it’s becoming a popular remote collaboration tool!

By following these steps and keeping software up-to-date, you can make the most of zooming in Microsoft Teams.

Conclusion and recap of the importance of zooming in Microsoft Teams.

Zooming in Microsoft Teams is a must-have! It allows users to enlarge content, like texts, images, and videos. This improves visibility and readability. It also helps people with visual impairments by allowing them to magnify elements. This inclusive feature makes the platform more accessible for everyone.

When sharing screens or presentations, zooming is especially useful. It helps presenters to highlight important points. And it ensures that all participants can clearly see the shared content. So, important info won’t be missed.

Zooming in Microsoft Teams is easy. You can use keyboard shortcuts or the toolbar options to adjust the level of zoom. And you can choose between different zoom levels based on your preferences.

For the best experience, experiment with different zoom levels during practice sessions or private calls. Find the one that suits you best. This will help you optimize your visual experience during team meetings and collaborations.

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Share slides in Microsoft Teams meetings with PowerPoint Live

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:  

Tip:  Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Note:  If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the  Private view  toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable. 

To zoom in or out on a slide, do any one of the following: 

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press  Esc to reset your screen.   

Important: 

PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

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Microsoft Teams Vs. Zoom (2024 Comparison)

Updated: Sep 20, 2024, 10:19pm

Microsoft Teams and Zoom are two of the most popular video conferencing solutions available today. These top providers offer robust, reliable remote meeting solutions for team collaboration and communication. Both Zoom and Microsoft Teams are also excellent platforms for conducting virtual events.

The right video conferencing solution for you will depend on your specific business needs. This review offers a head-to-head comparison of Microsoft Teams vs. Zoom so you can make an informed choice for your business.

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Microsoft Teams vs. Zoom: At a Glance

Microsoft teams.

Paid plans range

$4 to $12.50 per month per user

(billed annually)

Participant capacity

Up to 1,000 active participants

• Free plan available
• More affordable paid plans than Zoom
• Its free plan has a higher time limit than Zoom
• 30-day free trial for paid plans
• Strong reputation for security
• Annual subscription required
• Can be glitchy
• Non-Microsoft app integrations limited

$13.32 to $18.32 per month per user

Up to 1,000

• Excellent video and audio quality
• Easy to set up and use
• 1,000+ app integrations available
• Paid plans are pricey
• Free version limits group meetings to 40 minutes

How Microsoft Teams and Zoom Stack Up

Microsoft Teams and Zoom share many of the same features. Both providers offer screen and app sharing, whiteboards, chat, voice calling, customized backgrounds, breakout rooms, meeting recordings and the ability to record sessions. Microsoft Teams and Zoom both offer free plans and paid plans that cost $20 or less per license.

In Zoom’s paid plans, meetings can last up to 30 hours, which is the same limit with Microsoft Teams. However, Microsoft Team users on the free plan are limited to 60-minute meetings while Zoom gives its free users just 40 minutes for group meetings but up to 30 hours for one-to-one sessions.

File storage varies by provider plan; Zoom’s top plan offers unlimited file storage, while Microsoft Team caps storage at 1 TB per organization and 10 GB per license.

Zoom offers filters for appearance and lighting adjustments, and Microsoft Teams recently added a similar feature. While neither module can make up for terrible lighting and a bad webcam, they can be useful in at least softening up unflattering images.

The chart below breaks down what you get with each Microsoft Teams plan. The main differences are meeting duration limits, participant capacity, file storage and the Microsoft apps you gain access to with each plan. Note that Office 365 E3 is the only plan that allows you to host large-capacity events.

*All Microsoft paid plans require an annual subscription.

What’s unusual about Microsoft Teams is that paid plans start at $5 per month, which is quite low for a premium video conferencing solution. This makes Microsoft the winner in the Microsoft Teams vs. Zoom category of “lowest price” for premium plans.

With Microsoft Teams premium plans, you get the virtual meeting app plus access to other Microsoft software, which only adds to the value you receive. The one catch is that paid plans require an annual subscription. Microsoft offers a 30-day trial on all paid plans, though, so you can try premium plans before you commit.

In addition to its free plan, Zoom offers three paid plans. The chart below details the key differences among the plans.

Zoom’s Large Meeting Add-On starts at $50 per month and allows you to expand meeting capacity to up to 1,000 participants. Zoom offers a separate plan called Zoom Events and Webinars that allows you to host programs with up to 10,000 event participants. Zoom’s large-event plans start at $79 per month per license.

Set Up and Ease of Use

If your team already has a Microsoft Office 365 Business or Business Standard subscription, you already have access to Microsoft Teams. You must have a Teams account to set up, schedule and invite participants to a meeting. You can schedule a meeting via chat or through your Outlook calendar.

You don’t need a Microsoft Teams account to attend meetings. How you’ll connect to sessions depends on whether you plan to access the meeting with a desktop or a mobile device.

When participating in a Teams meeting via a mobile device, you first need to download the Teams app to your phone or tablet. If you’re connecting to a meeting on your desktop, simply click on the meeting invite link and you’ll be given two options: download the Windows app or join on the web instead. As long as you use either Microsoft Edge or Google Chrome, you can join on the web without downloading anything.

Setting up a Microsoft Teams meeting is relatively straightforward but interacting with different Office 365 applications along with Teams meetings may involve a short learning curve. Some non-Teams account holders find the premeeting app download a bit confusing. Also, there have been complaints about Microsoft Teams’ reliability—especially from Mac users. The Microsoft Team’s app can be buggy, and there’s not sufficient support from Microsoft to correct issues in real time, especially if you’re using the free plan.

Zoom has a reputation for being easy to use, which is one reason it’s skyrocketed in popularity. You need a Zoom account to set up and schedule meetings, but not to attend them. Every meeting invite includes a prompt to download the Zoom Meetings app, though users can connect via a web app if they prefer. Browsers supported include Google Chrome, Firefox, Safari, Chromium Edge 80 or higher, Firefox 76 or Higher and Microsoft Edge.

Connecting to Zoom meetings through the Zoom app is highly recommended, as it provides a better overall user experience. The Zoom Meeting app is available for Android, Apple iOS, Linux, Microsoft Windows and Apple’s macOS.

While the process for joining a Zoom meeting is similar to Microsoft Teams, many users find the process with Zoom a bit more straightforward and the overall meeting experience relatively glitch-free.

Integrations

All Microsoft Team plans come with web versions of Word, Excel and PowerPoint. Both Microsoft 365 Business Basic and Business Standard come with desktop versions of Microsoft Teams, Outlook, Word, Excel, PowerPoint, Access and Publisher. With Microsoft Business Standard, you also get access to SharePoint Online, Yammer, Planner, Stream and Microsoft Bookings.

Microsoft Teams integrates with 250+ apps, including Salesforce, Asana, Trello, MindMeister, Smartsheet, Poll Everywhere, SurveyMonkey and Priority Matrix, which all offer a Teams-specific integration option.

Zoom integrates with over 1,000 apps. The Zoom App Marketplace features apps in various business categories such as PeopleOps, Marketing, Collaboration, CRM , Finance, Sales, Scheduling, Transcriptions, Telehealth and more. Popular apps include Pardot, Marketo, Calendly, InterviewPlanner, Stripe, TeamUp, Eventbrite, Salesforce, Vimeo and Miro.

Microsoft has a stellar reputation for data and user security, and the Microsoft Team’s app is no exception. Microsoft Teams uses multi-factor authentication plus rest and in-transit encrypted data to protect its users.

Zoom features 256-bit TLS and AES-256 encryption. Optional end-to-end encryption is also available and is highly recommended.

In 2020, the Zoom platform incurred several highly publicized security breaches referred to as Zoombombing. Intruders were breaking into Zoom meetings and causing disruptions. Zoom was proactive in addressing security risks and has implemented several new security features. New layers of verification are now in place, as are improvements to the waiting room, which allows hosts to screen would-be participants and block those who don’t belong.

Customer Support

The free Microsoft Teams plan offers customer support through the online help center. Paid plan members can also receive 24/7 support via email or chat. Phone support is available for all paid plan members between 6 a.m. and 6 p.m. Pacific time.

The free Zoom plan also only offers support through its online help center. Zoom Pro plan members can receive support via email tickets or live chat, while Zoom Business and Enterprise plan members can access support via phone.

Bottom Line

Zoom is our top video conferencing platform recommendation for several reasons. Zoom offers exceptional online video conference quality, robust business features, extensive integrations and is widely considered the most user-friendly virtual meeting solution on the market today. Zoom also lets hosts scale their meetings to up to 1,000 participants.

Microsoft Teams is best for those who are already Office 365 users and those needing a lower-cost alternative to Zoom’s basic premium plan.

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Frequently Asked Questions

How do i set up video conferencing with zoom.

To join a video conference using Zoom, you need a webcam, microphone and speakers. While you don’t need a Zoom account, you do need to download its software before joining or hosting a call. To set up a conference room in your office, contact a rep with the video conference service.

What is the best video conferencing software?

There are a wealth of video conferencing options on the market that offer unique features at affordable prices. Forbes Advisor breaks down the best video conferencing apps and found that Zoom, Google Meet, and TeamViewer as strong options for businesses that need to stay connected.

What is video conferencing?

Video conferencing is a type of virtual, online meeting where two or more people talk through a video and audio call in real time.

Do you need a Zoom account to join a meeting?

No. While the person who starts a meeting and invites you will need an account, participants aren’t required to sign up for Zoom.

What are some essential features to consider when choosing a video conferencing platform?

When choosing between video conferencing platforms, such as Zoom and Microsoft Teams, the first consideration will often be pricing. Since both providers offer free plans, you need to consider how much those free plans meet your needs and if the added costs are worth it to you. Some of the features you need or may want to have include in-meeting collaboration tools, such as screen sharing, as well as video and audio conferencing limits, cloud storage, ease of use, access to whiteboards, scheduling, mobile app access, and more.

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Janette Novak is a freelance journalist and consultant who specializes in teaching online business and small business marketing. Previously, Janette owned a boutique marketing agency and served as a Chief Marketing Officer for a leading professional training services provider.

With over a decade of editorial experience, Rob Watts breaks down complex topics for small businesses that want to grow and succeed. His work has been featured in outlets such as Keypoint Intelligence, FitSmallBusiness and PCMag.

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